There is no limit to the number of users that can be simultaneously logged into the system, and there is no additional license or cost associated with each new user. Vela was created to grow with your organization without added costs.

While some fields are automatically required due to specific reports, Vela does provide options for ‘unknown’ and ‘data not collected’, as well as control over whether the fields are required or not.

Yes, Vela has a wide range of configurations within the application to match the direct services you provide, the language and terms you’re used to, and the data points you need to collect. Before deployment, our team works closely together with your agency to ensure Vela is set up to meet your needs.

There is a one-time deployment fee that is based on the size and budget of the organization. All configuration costs are included in our deployment fee. During this deployment phase, considerable time is devoted to aligning the functionalities of Vela to match the expectations of the organization. Often there are unique requests that we do our very best to accommodate, especially when pertaining to reporting requirements.

Vela was developed in direct collaboration with agencies, so many of the most commonly used features are already built in. When we do receive requests for new features, our team takes them under advisement and adds them to our development queue based on the relative impact and value they will provide to all users of Vela. Vela is designed to continually grow, evolve and improve with you.

Yes, each user is issued a unique login that provides access to only the sections of Vela that were assigned through the staff roles and permissions module.

Yes. Each unique login grants access only to the specific system modules (Hotlines, Clients, Time tracking, etc.) that the user has been given permission to access. Additionally, staff can be provided access to data without the ability to modify it. Setting permissions and access levels for your staff is easy, secure and flexible.

Yes. Vela’s ‘one-click’ reports include templates for VOCA, STOP VAWA, SASP, and Missouri Monthly Services Report (including FVPSA elements). We are working towards becoming an HMIS comparable database and adding Missouri State Services Victims Fund.

Vela offers Flex Reporting which allows users to pull reports that are based on agency or other funder needs. Customized Flex Reports can be saved for inclusion in future reports. We can also build additional reports, but extra costs may be incurred depending on how widely requested and used the report is.

When we designed Vela, we started with reports and worked backwards. This enabled us to build in flexibilities needed to meet funders’ specific requirements. The database may be able to be modified to add additional fields if they are not currently included. Depending on how widely requested and used these fields, additional costs may be incurred.

All data is stored remotely in private, secure servers hosted by Amazon Web Services.

Remote data backup is standard. All servers are backed up with double redundancy. Data can be downloaded locally, and a copy will be provided upon request.

Yes. Amazon Web Services provides industry-leading security and 99.9% uptime. Agencies retain all ownership of their records. All costs for offsite options are included in the product licensing fees.

Vela features end-to-end encryption and prohibits third-party access to personal identifiable information. All PII is encrypted during transit and at rest (on vendor servers).

Agencies will retain all title to and ownership of their data that is in Vela. ELEMENT 74, L.L.C. retains all ownership of the Vela Source Code.

Yes. You will be notified via phone of any known or potential data breaches within 24 hours.

Yes. We will immediately notify the agency and we will provide fixes at no cost to you.

The data is not ours to be subpoenaed so we are not able to release the information. We have no level of access to the data without expressed written and video call consent from the agency. If a request is made, we would inform the agency within 24 hours of the request by email or phone call.

The agency is guaranteed ownership of their data and will be provided with a database backup of all organizational data. Servers will continue to run for the duration of the contract, however there will be no continuing technical assistance or software updates.